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Efficient sales and accurate VAT management are essential for a successful store. Learn how to configure VAT and product groups to maximize your sales potential.
To determine the VAT rate for an item in a store, the product group is linked to a sales account. Here is an example of how this can be configured in Microdeb Back Office :
Let's take the example of the store "Anna's kiosk" that sells four different items: "Chocolate cake", "Polkagrisar", "Soda", and "Newspapers". Anna has two sales accounts, 3000 and 3001, that she can use. This makes it easy for her to separate items with different VAT rates into different accounts.
Log in to Backoffice
Anna configures the system by adding sales accounts and product groups. Then she assigns items to each product group to automate the sales tax rates.
Sales accounts
To set up the system, Anna logs in to https://backoffice.microdeb.se/ and goes to the Accounting menu, Chart of Accounts, and then the Sales Accounts tab. She clicks the [Add New] button to add sales accounts. In the "Name" field, she types "Newspapers", selects "Account number" 3000 and "VAT" 6%. Then she clicks [Save]. She does the same thing again, but this time with the name "Confectionery", account number 3001 and VAT 12%.
Now the sales accounts are ready. The next step is to go to the Accounting menu and select Product groups. Product groups are used to group products or items. Anna decides to have three product groups: "Candy", "Drinks" and "Newspapers".
She clicks [Add New], enters the name "Candy" and links the sales account to "Confectionery 12%". She then creates another product group, "Drink", and also links it to "Confectionery 12%".
- It is possible to have several different product groups linked to the same sales account. Finally, she also creates "Newspapers" and links it to the sales account "Newspapers 6%".
- Now the foundation is laid, and Anna can add her items. For each item, she chooses which product group the item belongs to, and the VAT rate for the item will automatically be controlled by this.
