ErReplace paper lists, manual reporting and disconnected payment flows with a comprehensive digital payment solution. Reduce administration, simplify follow-up and bring reporting from different municipal operations together in one place.
When meal registrations, payments and data are handled manually and across separate systems, everyday processes quickly become more complicated than they need to be. Records must be collected, checked and passed between meal services, HR, payroll and finance.
At Microdeb, we help municipalities bring their entire meal flow into one shared POS and payment system across all operations, whether in schools, restaurants, preschools, cafés or other municipal facilities.
Meals are registered digitally, linked to the correct person, price and operation, and transferred directly to your existing finance and payroll systems. The solution is straightforward to implement and comes with personal support from a team that gets to know your organisation.
Managing staff meals often involves several departments and recurring manual tasks that consume both time and resources. Meals must be registered, documentation checked and the correct amount transferred to the payroll system.
With one connected digital flow, employees can register their meals in just a few steps. The information is then automatically linked to the correct person, operation and price level, before being passed on as salary deduction documentation.
This reduces the need for separate lists and manual summaries, saves administrative time and gives employees a faster and clearer way to pay.
Municipal meal flows often include several user groups with different prices, terms and subsidies. These may include educational meals, subsidised staff lunches, different employee categories and external visitors paying the full price.
With the right system, the correct price can be linked automatically to each user according to the municipality’s rules. You can, for example, apply different price levels, manage subsidies and set monthly limits that determine when the standard price should take effect.
This reduces the need for manual workarounds, saves time and can lower administrative costs, without making payment more complicated for the end user.
How many staff meals are served each week? When is demand at its highest? And how do volumes differ between operations?
When information about meals, transactions and sales is collected in one system, it becomes easier to identify patterns and track developments over time.
Clearer data makes it easier to compare operations, produce relevant reports and plan purchasing and production based on actual demand.
This creates better conditions for using resources efficiently and making decisions that can contribute to reduced food waste and other desired outcomes.
For many years, staff meals and educational meals in Kungsbacka Municipality’s schools and preschools were recorded on paper lists. The documentation then had to be collected, compiled and sent to the payroll department for manual registration.
This created a significant administrative burden, took time from several parts of the organisation and made it difficult to ensure that all deductions were processed correctly and on time.
Read how Kungsbacka Municipality digitised the flow and made everyday work easier for both the operational teams and the payroll department.
Built for high-volume environments
Microdeb is designed for operations where fast transactions, large user volumes and reliable performance are essential.
Seamless integrations with existing systems
Connect payments and administration to existing finance, payroll and operational systems without replacing your entire infrastructure.
Personal support and close collaboration
Get fast, personal support from a team that understands your workflows and day-to-day needs.
Fast implementation with minimal operational disruption
Get started step by step with an implementation suited to the size, needs and existing systems of your organisation.
Designed for fast and simple user flows
Complete purchases and orders in just a few steps, without complicated registration or login processes.
Together, we identify where manual routines, administration or inefficient payment flows create unnecessary work.
We ensure that the system meets your needs and works with your existing finance, payroll and operational systems.
Together, we make sure that finance, HR, payroll, IT and meal services are aligned, creating a clear and smooth implementation for everyone involved.
We evaluate the results, gather user feedback and help you develop the solution over time.
With one connected system, it becomes easier to reduce manual work, create clearer processes and use municipal resources more efficiently. We help you save time and simplify everyday work for administration, operational teams and employees alike. Contact us and we will show you how.
